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This Solicitation is Now Closed
Saratoga Technology + Energy
Park
The New York State Energy Research and Development Authority (NYSERDA) requests proposals from Heating, Ventilating and Air Conditioning (HVAC) contractors interested in designing and installing an HVAC system at 10 Hermes Road, Malta, New York, located in the Saratoga Technology + Energy Park. 10 Hermes Road is a +/- 23,000- square-foot facility, currently used by its tenants for offices and light industrial work. The minimum heating efficiency requirement is 85%, and the air conditioning minimum SEER is 12. The system must conform with New York State Executive Order No. 111. All firms interested in submitting a proposal shall be required to inspect the building. Inspections will be given on Thursday, May 22, Tuesday, May 27, and Thursday, May 29, beginning at 8:00. Additional times are 9:30, 11:00, 1:00, 2:30, and 4:00 both days. To reserve a time, call Kevin Hunt at (518) 862-1090, or toll free at 866-NYSERDA, ext. 3259. Only those firms that reserve a time will be provided an inspection, and be considered for project award. It is required that the individual responsible for managing the project be present. Additional dates will be made available if necessary. Building and existing HVAC blueprints will be available for inspection during the allotted time. PROPOSAL SUBMISSION: Please submit (6) clearly labeled copies of the proposal to:
General questions should be directed to Kevin Hunt at (518) 862-1090, or toll free at 866-NYSERDA, ext. 3259 or klh@nyserda.org. Contractual questions should be directed to Mary Sauvie at (518) 862-1090, or toll free at 866-NYSERDA, ext. 3229 or mks@nyserda.org. *Proposals are due Eastern Time. Late proposals will be returned. Faxed or e-mailed proposals will not be accepted. Proposals will not be accepted at any other NYSERDA location other than the address above. I. BACKGROUND INFORMATION Currently located at STEP is an existing +/- 23,000-square-foot (sf) building at 10 Hermes Road that was constructed circa 1970, and houses three tenants - the Building Performance Institute, Starfire Systems, Inc., and Global Resource Options. The Building Performance Institute occupies +/- 1,500 sf of office space and +/- 170 sf of assembly space, Global Resource Options leases +/- 100 sf of office space, and Starfire Systems occupies +/- 3,939 sf of offices, and +/- 17,294 sf of laboratory and manufacturing space. The assembly and manufacturing areas have high ceilings. The heating, ventilation and air conditioning (HVAC) system is outdated and inefficient, and needs to be replaced to improve the efficiency of the building and to lower the tenant's utility bills. NYSERDA is looking to employ the same environmentally sound and energy-efficient principles at 10 Hermes Road that it promotes to its constituents. Therefore, the new HVAC system is to be as energy efficient as is cost effective, given the age, use, and condition of the building. II. SCOPE OF SERVICES The HVAC system must be integrated with Starfire System's air exhaust
system, consisting of two blowers, and a Trane heating system used
for drying paint. The paint booth heater uses 3,600 cfm of air, and
can obtain air from inside or outside the building. The system uses
50 kW, and has six stages, with the temperature increasing The HVAC system must consist of zones for the various sections of the building. The system must have proper controls. Existing pipes and duct work should be used to the greatest extent possible. New heat pumps may be required, and the cooling tower may need to be replaced. All firms interested in submitting a proposal shall be required to inspect the building. Inspections will be given on Thursday, May 22, Tuesday, May 27, and Thursday, May 29, beginning at 8:00. Additional times are 9:30, 11:00, 1:00, 2:30, and 4:00 both days. To reserve a time, call Kevin Hunt at (518) 862-1090, or toll free at 866-NYSERDA, ext. 3259. Only those firms that reserve a time will be provided an inspection, and be considered for project award. It is required that the individual responsible for managing the project be present. Additional dates will be made available if necessary. Building and existing HVAC blueprints will be available for inspection during the allotted time. The system must be installed and operational on or before October 1, 2003. III. MINIMUM QUALIFICATIONS
IV. PROPOSAL REQUIREMENTS A. General Information
B. Experience C. Schedule D. Specification Sheets E. Project Staff
V. COST VI. LIFE CYCLE COST ANALYSIS Proposals submitted in response to this Request for Proposals will be reviewed and scores assigned based solely on the information submitted. Proposals will be evaluated based on the following criteria, presented within each category in descending order of importance: 1. Experience and Qualification (65%)(see Section II, III, and IV A and B)
2. Cost and Life Cycle Cost Analysis (35%) (see Section V and VI)
VIII. GENERAL CONDITIONS Proprietary Information - Careful consideration should be given before confidential information is submitted to NYSERDA as part of your proposal. Review should include whether it is critical for evaluating a proposal, and whether general, non-confidential information, may be adequate for review purposes. The NYS Freedom of Information Law, Public Officers law, Article 6, provides for public access to information NYSERDA possesses. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that "are trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise." Information submitted to NYSERDA that the proposer wishes to have treated as proprietary, and confidential trade secret information, should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted. See Public Officers Law, Section 89(5) and the procedures set forth in 21 NYCRR Part 501. Omnibus Procurement Act of 1992 - It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority- and women-owned business enterprises, as bidders, subcontractors, and suppliers on its procurement Agreements. Information on the availability of New York subcontractors and suppliers is available from:
A directory of certified minority- and women-owned business enterprises is available from:
Contract Award - NYSERDA anticipates making one award under this solicitation. It may award a contract based on initial applications without discussion, or following limited discussion or negotiations. Each offer should be submitted using the most favorable cost and technical terms. NYSERDA may request additional data or material to support applications. NYSERDA will use the Sample Agreement to contract successful proposals. Limitation - This solicitation does not commit NYSERDA to award a contract, pay any costs incurred in preparing a proposal, or to procure or contract for services or supplies. NYSERDA reserves the right to accept or reject any or all proposals received, to negotiate with all qualified sources, or to cancel in part or in its entirety the solicitation when it is in NYSERDA's best interest. Disclosure Requirement - The proposer shall disclose any indictment for any alleged felony, or any conviction for a felony within the past five years, under the laws of the United States or any state or territory of the United States, and shall describe circumstances for each. When a proposer is an association, partnership, corporation, or other organization, this disclosure requirement includes the organization and its officers, partners, and directors or members of any similarly governing body. If an indictment or conviction should come to the attention of NYSERDA after the award of a contract, NYSERDA may exercise its stop-work right pending further investigation, or terminate the agreement; the contractor may be subject to penalties for violation of any law which may apply in the particular circumstances. Proposers must also disclose if they have ever been debarred or suspended by any agency of the U.S. Government or the New York State Department of Labor. Attachments- |
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