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The New York State Energy Research and Development Authority (NYSERDA) seeks proposals to accelerate research, development and demonstration of emerging and innovative end-use technologies that improve energy efficiency and peak load management. Preferred projects will emphasize:
Proposals to produce and disseminate public information about these technologies (e.g., objective evaluations of emerging technologies, or aggregations of performance data) to help all stakeholders and customers make sound energy decisions are also eligible. Such information should be made available at no charge to the end-users. Examples of eligible technologies include, but are not limited to, the following:
The following types of proposals are not eligible under
this solicitation: 1) proposals that focus on power generation, distribution
or transmission of electricity, or vehicles/transportation systems;
2) proposals that result in customized solutions for a limited number
of end users that do not create broad public benefits; or 3) proposals
that result in benefits exclusively to customers who do not pay the
System Benefits Charge (SBC). Nine (9) copies of your proposal must be clearly labeled and submitted to:
Technical questions: Dave Coup at (518) 862-1090, ext. 3379
or jdc@nyserda.org NOTE: This is not the entire solicitation. Attachments A through D are part of the full solicitation package. They must be obtained from the website at http://www.nyserda.org/stdforms.html) or by contacting Karen Whalen via e-mail at kew@nyserda.org or fax at (518) 862-1091. * Late proposals will be returned. Faxed or e-mailed proposals will not be accepted. Proposals will not be accepted at any other NYSERDA location other than the address specified above. I. PROPOSAL REQUIREMENTS Submit nine (9) copies of your proposal in the following format: Proposal Checklist - Complete the proposal checklist attached to this PON, and include it as the front cover of each copy of your proposal. Be sure the individual signing the Checklist is authorized to commit the proposer's organization to the proposal as submitted. Executive Summary/Abstract (approximately 1 page) Problem Statement and Proposed Solution (approximately 2 pages) Describe the problem that your proposal addresses including relevant technical, economic, and institutional factors and articulate its significance within New York State. If applicable, explain how your proposal addresses issues related to the transition to a competitive energy market. Briefly describe the proposed solution in the context of conventional, state-of-the-art or commercially available competing technologies or methodologies. Concisely articulate the underlying scientific and technological principles of your solution. Describe the competitive advantage of the proposed technology/method in the marketplace. If this proposal addresses a subsequent phase of a previously funded NYSERDA project, provide a brief status report on the earlier phase(s). Extensive or complex details may be provided in an appendix. Energy and Related Benefits (approximately 2 pages) Statement of Work Outline (approximately 2 pages) Implementation, Commercialization, or Technology Transfer Strategy
(approximately 2 pages) Schedule (approximately 1 page) Budget Recoupment Management Plan (approximately 1 page) Proposer Qualifications (approximately 2 pages) Letters of Commitment or Support II. PROPOSAL EVALUATION Proposals that meet all the Proposal Requirements will be reviewed and ranked by a Technical Evaluation Panel (TEP) consisting of NYSERDA staff and selected outside reviewers. Proposals will be evaluated and scored according to the following technical criteria listed in order of importance. After the proposals are reviewed, NYSERDA will issue a letter to each proposer indicating whether the proposer's project has been favorably reviewed. Proposers receiving favorable evaluations will be invited to submit a detailed statement of work, budget, and schedule, and may also be asked to address specific questions or recommendations of the TEP or NYSERDA personnel, prior to executing an agreement. Proposed Work (Technical & Management/Business) - Is the proposed work unique and/or innovative, well-conceived, and technologically feasible? Is the product development, demonstration or information dissemination strategy sound? Is the business schedule reasonable and complete? Is the commercialization or marketing strategy sound? New York State Energy, Economic and Environmental Impact - Does the proposed effort result in energy benefits (e.g., overall energy saved, peak load reduced, etc.)? Does the team include New York State organization(s)? Does a significant portion of the proposed activity occur in New York State? Does the proposed work lead to New York State economic growth and/or yield environmental benefits? Resulting Technologies/Products - Do the resulting technologies advance the "state-of-the-art" for the related industry? Are the resulting materials, processing or manufacturing methods, and components, products, or designs marketable? Are the strategies for implementation, commercialization, and technology-transfer well-conceived and sound? Proposer(s) - Do the technical and management teams have the relevant technical and business background and experience? Does the team show a balance of technical, operations, marketing and administrative expertise? Does the team demonstrate resourcefulness, cooperation and teamwork? Statement of Work - Is the Statement of Work well written, comprehensive, realistic, explicit, and consistent with the Proposal Requirements? Are the deliverables for each task clear and concise? Are staff allocations and schedule reasonable? Cost Criteria - Is the overall cost reasonable? Is the cofunding 33% or more for projects involving product development and/or demonstration? Are the proposer's cofunding contributions (cash, in-kind services etc.) justified and reasonable? Cost-sharing above the minimum requirement is a positive evaluation factor. Other Considerations - Projects will be reviewed to determine whether they reflect the overall objectives of NYSERDA. Some of the considerations include:
III. GENERAL CONDITIONS Proprietary Information - Careful consideration should be given before confidential information is submitted to NYSERDA as part of your proposal. Review should include whether it is critical for evaluating a proposal, and whether general, non-confidential information, may be adequate for review purposes. The NYS Freedom of Information Law, Public Officers law, Article 6, provides for public access to information NYSERDA possesses. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that "are trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise." Information submitted to NYSERDA that the proposer wishes to have treated as proprietary, and confidential trade secret information, should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted. See Public Officers Law, Section 89(5) and the procedures set forth in 21 NYCRR Part 501. Omnibus Procurement Act of 1992 - It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority- and women-owned business enterprises, as bidders, subcontractors, and suppliers on its procurement Agreements. Information on the availability of New York subcontractors and suppliers is available from:
A directory of certified minority- and women-owned business enterprises is available from:
Contract Award - NYSERDA anticipates making multiple awards under this solicitation. It may award a contract based on initial applications without discussion, or following limited discussion or negotiations. Each offer should be submitted using the most favorable cost and technical terms. NYSERDA may request additional data or material to support applications. NYSERDA will use the Sample Agreement to contract successful proposals. Limitation - This solicitation does not commit NYSERDA to
award a contract, pay any costs incurred in preparing a proposal,
or to procure or contract for services or supplies. NYSERDA reserves
the right to accept or reject any or all proposals received, to negotiate
with all qualified sources, or to cancel in part or in its entirety
the solicitation when it is in NYSERDA's best interest. Attachments Attachment A - Intent To Propose Form |
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