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This Solicitation is Now Closed
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$10 Million Available
Power Systems Technologies, Distributed Power Generation, and
Combined Heat and Power Configurations
Program Opportunity Notice
(PON) 669-01
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INVITATION
FOR PROPOSALS
PROPOSALS DUE: Tuesday March 12, 2002 not later than 3
PM |
The New York State Energy Research and Development Authority (NYSERDA)
announces a program to support new product development of distributed
generation (DG) systems, components, and related power systems technologies;
and demonstration of combined heat and power (CHP) configurations
in industrial, municipal, institutional, commercial, and residential
sectors.
NYSERDA will award up to $10 Million in multiple cost-shared contracts.
NYSERDA anticipates an initial allocation of up to $4 Million for
new product development, and the balance of the allotted funds (i.e.,
$6 Million or more) for demonstration of CHP, however, NYSERDA reserves
the right to adjust these funding allocations depending on the quality
and quantity of proposals received.
Eligible Locations:
- New York State manufacturers of equipment and components for power
generating and conditioning systems seeking to develop, field test
or demonstrate new products can be located anywhere in New York
State, including Long Island.
- New York State host site facilities seeking to install and demonstrate
Combined Heat and Power (CHP) systems must (at time of proposal)
be electricity distribution customers of the following companies:
Central Hudson Gas & Electric Corp., Consolidated Edison Company
of New York, Inc., New York State Electric & Gas Corporation,
Niagara Mohawk Power Corporation, Orange and Rockland Utilities,
Inc., or Rochester Gas and Electric Corporation. Utility customers
in a negotiated rate class must pay the System Benefits Charge in
order to be eligible for this program and must certify so in their
proposal. Host site facilities on Long Island that are seeking
to install and demonstrate CHP are not eligible for funding under
this opportunity.
Maximum NYSERDA funding for the three categories of projects eligible
under this solicitation is:
(1) $100,000 for feasibility or monitoring studies;
(2) $500,000 for new product development; and
(3) $1,000,000 for CHP demonstrations.
Each project will be considered for only one category of funding.
All proposals must be cost-shared, preferably at or above 50% (cash
and in-kind), with preference given to higher proposer contribution
levels and higher cash portion of the contribution.
Questions may be directed to the following individuals by e-mail
or by calling 518.862.1090 and using the appropriate extension:
New Product Development - Jim Foster jmf@nyserda.org
ext. 3376, or Joe Sayer jhs@nyserda.org ext 3298.
Demonstrations of CHP in Buildings Settings - Peter
Douglas pwd@nyserda.org ext. 3214, or Scott Smith sas@nyserda.org
ext. 3344.
Demonstrations of CHP Integrated into Industrial Processes
- Dana Levy dll@nyserda.org ext. 3377, or Scott Smith sas@nyserda.org
ext. 3344.
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PROPOSAL SUBMISSION:
Proposals will NOT be accepted by fax or e-mail.
Late proposals will be returned unopened.
Proposers must submit twelve (12) paper copies of
the proposal
with a completed Proposal Checklist attached to the
front of each copy,
and one electronic copy on diskette.
Proposals must be clearly labeled on the outside of the package
as follows:
Karen Whalen, PON # 669-01
NYSERDA
17 Columbia Circle
Albany, NY 12203-6399
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ELIGIBILITY
Eligible Projects for New Product
Development of Power System and/or DG Technologies
include:
- feasibility studies evaluating the cost-effectiveness,
reliability, and replicability of electric-only DG at New
York State sites (statewide studies, or site-specific studies
at sites in any electric service territory including Long
Island
- development and commercialization of power systems technologies,
including DG and/or CHP systems or components manufactured
in New York State (manufactured at sites in any electric
service territory including Long Island);
- development of other innovative power systems technologies
that address NYSERDA's energy, environmental, and economic
goals (proposals may address DG and/or CHP technologies
at varying stages of maturity from feasibility assessments
and requirements definition, through proof of concept and
early product development, to field evaluation associated
with initial market introduction) involving components manufactured
in New York State (manufactured at sites in any electric
service territory including Long Island).
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Eligible Projects for Installation and Demonstration
of CHP in Innovative/Underutilized Configurations
include:
- feasibility studiesevaluating the cost-effectiveness,
reliability, and replicability of CHP at New York State
sites (statewide studies, or site-specific studies at sites
that are electricity distribution customers in participating
electric service territories*)
- feasibility studies to evaluate CHP configurations, technologies,
and market transformation in New York State (statewide studies,
or site-specific studies at sites that are electricity distribution
customers in participating electric service territories*)
- monitoring studies to evaluate the performance of NYSERDA-sponsored
CHP installations (statewide studies, or technology-focused
studies, or user-sector-focused studies);
- installation/demonstration in New York State of commercially
available underutilized CHP equipment in innovative/underutilized
configurations (installation at sites that are electricity
distribution customers in participating electric service
territories*);
- installation/demonstration in New York State of CHP for
use in buildings in a configuration that demonstrates innovative
generation or distribution of electrical and thermal energy
(installation at sites that are electricity distribution
customers in participating electric service territories*);
- installation/demonstration in New York State of CHP for
use in industrial sites in a configuration that demonstrates
innovative use/recovery of thermal energy integrated into
a manufacturing process (installation at sites that are
electricity distribution customers in participating electric
service territories
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Maximum NYSERDA Funding per Project:
- $100,000 for feasibility studies
- $500,000 for new product development
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Maximum NYSERDA Funding per Project:
- $100,000 for feasibility or monitoring studies
- $1,000,000 for demonstration of CHP
* participating electric service territories include the following
companies: Central Hudson Gas & Electric Corp., Consolidated
Edison Company of New York, Inc., New York State Electric &
Gas Corporation, Niagara Mohawk Power Corporation, Orange and
Rockland Utilities, Inc., or Rochester Gas and Electric Corporation.
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EXAMPLES
Eligible Projects for New Product
Development of Power System and/or DG Technologies
may address areas already within the scope of existing
NYSERDA projects, or may represent entirely new approaches
to achieving NYSERDA's energy, environmental, and economic
goals. Areas of interest include, but are not limited
to:
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Distributed power generation technology
including microturbines, fuel cells, reciprocating engine
generators, power conditioning equipment;
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Equipment and systems innovation to improve
reliability/efficiency of electrical distribution systems;
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Innovative technologies to upgrade the
performance of new or existing power generation equipment;
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Innovative storage technologies including
batteries, flywheels, ultra-capacitors, superconducting
magnetic energy storage;
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Innovative control systems related to
power systems, generation, distribution (e.g., remote
or on-site monitoring and diagnostic systems; intelligent
remote or on-site control systems to provide command
and communication with power systems equipment; control
systems technologies to promote safe, reliable integration
of distributed generation and storage technologies into
the distribution system);
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Innovative packaging of distributed generation
products for targeted purposes (e.g., baseload; combined
heat and power (CHP); load peaking; power quality; hybrid
combinations; energy storage; and other applications)
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This Box Intentionally Blank
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REQUIREMENTS
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REQUIREMENTS: Proposed Projects for New Product
Development of
Power System and/or DG Technologies must:
- address power generation, availability, reliability, and
quality needs of New York State while emphasizing energy
efficiency and environmental quality;
- if development efforts are successful, provide direct
and quantifiable energy, environmental, and economic benefits
to New York State (e.g., peak electric demand reduction,
high fuel-use efficiency, emissions reduction, reduced power
costs, jobs, product sales);
- offer cofunding preferably at or above 50% (cash/in-kind)
of total project costs (cofunding may be in the form of
cash or in-kind labor, materials, equipment, facilities,
and other resources, subject to reasonable and verifiable
valuation; cofunding may be from the proposer or other private
or government sources; cash, labor, and materials are considered
superior to other types of cofunding; the level of cofunding
will be considered to be an indicator of the proposer's
commitment to the success of the project);
- provide royalty payments to NYSERDA on future sales of
products developed under the proposed project;consist of
a proposer and/or team of proposers who have demonstrated
that they possess appropriate qualifications for undertaking
such effort;
- emphasize development and/or application of marketable
products which focus on near-term commercialization, rather
than basic research;
- provide a commercialization or implementation plan, even
if only preliminary estimates and strategies can be presented,
and discuss the potential for manufacturing in New York
State
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REQUIREMENTS: Proposed Projects for Installation
and Demonstration of CHP in Innovative/Underutilized
Configurations must:
- address power generation, availability, reliability, and
quality needs of New York State while emphasizing energy
efficiency and environmental quality;
- provide direct and quantifiable energy, environmental,
and economic benefits to New York State (e.g., peak electric
demand reduction, high fuel-use efficiency, emissions reduction,
reduced power costs, jobs, product sales);
- offer cofunding preferably at or above 50% (cash/in-kind)
of total project costs (cofunding may be in the form of
cash or in-kind labor, materials, equipment, facilities,
and other resources, subject to reasonable and verifiable
valuation; cofunding may be from the proposer or other private
or government sources; cash, labor, and materials are considered
superior to other types of cofunding; the level of cofunding
will be considered to be an indicator of the proposer's
commitment to the success of the project);
- provide shared savings payments to NYSERDA on CHP demonstration
projects where NYSERDA's contribution exceeds the lesser
of $500,000 or 50% of total project costs;consist of a proposer
and/or team of proposers who have demonstrated that they
possess appropriate qualifications for undertaking such
effort;
- offer a strong program for technology transfer to New
York State audiences, showcasing project feasibility, cost-effectiveness,
reliability, and replicability at other New York State sites;
- be demonstrated at an eligible site in New York State
and commercially operable at project completion.
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EVALUATION CRITERIA
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Evaluation Criteria for proposals regarding
New Product Development of
Power System and/or DG Technologies :
- Energy Benefits: will the project provide energy
benefits in the form of reduced baseload generation, cogeneration,
peaking capability,
standby generation, increased fuel-use efficiency, and solutions
to local power quality and reliability issues?
- Economic Benefits: will the project provide near-term
and sustainable economic benefits in the form of creation
or retention of jobs in New York State, and other economic
benefits such as those resulting from reduced life-cycle
cost through decreased energy use and reduced need for new
central station construction to meet load, and for emergency
backup generating equipment?
- Environmental Benefits: will the project provide
environmental benefits in the form of reduced air pollution,
especially if the product or system assists New York State
in complying with federal clean air laws?
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Evaluation Criteria for proposals regarding
Installation and Demonstration of CHP in
Innovative/Underutilized Configurations:
- Energy Benefits: will the project provide energy
benefits in the form of reduced baseload generation, cogeneration,
peaking capability, standby generation, increased fuel-use
efficiency, and solutions to local power quality and reliability
issues? Extra preference will be given to projects remaining
grid-connected.
- Economic Benefits: will the project provide economic
benefits in the form of creation or retention of jobs in
New York State, and other economic benefits such as those
resulting from reduced life-cycle cost through decreased
energy use and reduced need for new central station construction
to meet load, and for emergency backup generating equipment?
- Environmental Benefits: will the project provide
environmental benefits in the form of reduced air pollution,
especially if the product or system assists New York State
in complying with federal clean air laws? Extra preference
will be given to projects with substantial use of "self-furnished
fuels" such as landfill gas, anaerobic digester gas (e.g.,
from farms, wastewater treatment plants), scrap wood, etc.
Extra preference will be given to projects which include
efforts to monitor emissions.
- Replicability: will the project demonstrate a configuration
with a reasonable payback period and unit cost ($/kW installed)
such that other similar facilities might consider replicating
even without NYSERDA's financial incentives, or for projects
with extended payback periods and/or high unit costs will
NYSERDA's involvement help overcome a hurdle that will influence
and accelerate replication?
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Due to the expectation that a large number of proposals will be received,
in order to adequately evaluate proposals, for New Product Development
and for Installation and Demonstration of CHP, NYSERDA reserves the
right to assemble multiple Source Evaluation Boards (SEBs) which will
each review and evaluate a limited number of proposals. The various
recommendations from the individual SEBs in each track of eligible
projects (i.e., the New Product Development track, and the Installation
and Demonstration of CHP track) will be consolidated into separate
lists of proposals recommended for funding - - from these shortlists,
NYSERDA Management will select candidates for award of funding in
each of the above two separate tracks, contingent upon the availability
of funds. The SEBs will consist of NYSERDA staff and selected non-NYSERDA
reviewers. Proposals will be scored and ranked according to the Requirements
and Evaluation Criteria of this PON. In addition, NYSERDA staff evaluates
proposals with respect to the Other Considerations listed in this
PON. After the proposals are reviewed, NYSERDA will
issue a letter to each proposer indicating whether the proposal has
been recommended for funding. Proposers receiving favorable evaluations
may be asked to address specific questions or recommendations of the
SEB or NYSERDA staff, for final consideration.
PROPOSAL FORMAT
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Proposals shall be FORMATTED as follows for New
Product Development of Power System and/or DG Technologies:
For Feasibility Studies as well as for Construction
and Testing of Prototypes, use the following format (total
proposal length should be 13 pages or less, plus letters of
commitment or support in an appendix; your goal as a proposer
should be to concisely present the information
needed to fully address the Eligibility, Requirements, Evaluation
Criteria, Proposal Format, Other Considerations, and the General
Conditions):
- include the attached Proposal Checklist as the front cover
of each copy of the proposal;
- include a budget using the attached Contract Pricing Proposal
Form (CPPF) showing project total cost and proposer cost-share
portion, and include a supplemental explanation of budget
showing the percentage of the total cost attributable to
each task;
- include letters of commitment from each team member organization;
Provide the following sections with details for each section
as specified as follows:
1. Executive Summary - (suggested: one
page):
- Briefly summarize the information contained in paragraphs
2, 4, and 5 below, including a statement of the power systems-related
problem or opportunity, your proposed solution, its innovative
characteristics and potential benefits, and the list of
team members.
2. Problem Statement and Proposed Solution -
Describe the following (suggested: two to three
pages):
- The power systems-related problem or opportunity, and
its significance to New York State;
- Your proposed solution and how it addresses the problem
or opportunity, its technical basis, innovative characteristics,
and current stage of research and development, or current
market penetration in New York State;
- Alternative solutions, and why your proposed solution
is superior; and
- If this proposal addresses a subsequent phase of a previously
funded NYSERDA project, include a brief status report on
the earlier phase(s).
3. Proposed Work Scope and Schedule - Provide
the following (suggested: two to three pages):
- Technical or performance goals for proposed technology
or system;
- A list and two to three-sentence description of each of
the major tasks to be accomplished. Typical task titles
may include, but are not limited to, the following: project
management and reporting, requirements definition, preliminary
design, prototype construction, testing, final design, and
demonstration. (Note that NYSERDA will expect to receive
written monthly progress reports and a final report, and
have occasional project meetings, as part of the project
management task. These activities should be considered when
developing your cost proposal);
- The duration of the project and timing of major milestones,
such as design reviews, test result reviews, and delivery
of products;
- If applicable, a brief description of additional phases
of development or commercialization activities required
but not currently proposed, and their anticipated duration.
4. Proposer Qualifications - Identify
the following:(suggested: one to three pages, depending
on team size):
- Proposer and any other team members and major subcontractors.
Provide a chart showing the relationship between team members;
- Project Manager and other key individuals;
- Qualifications of all businesses, organizations, and individuals
named above, including relevant experience and references;
and
- NYSERDA contracts awarded in the past 5 years, if any.
5. Project Benefits - Identify and
quantify the potential benefits of the project in
terms of direct benefits to New York State to the extent possible
(suggested:two pages):
- Energy benefits (examples include: barrels/day reductions
in petroleum consumption in New York State, percentage of
energy efficiency improvement);
- Environmental benefits (examples include emission reductions,
elimination of hazardous materials, Mcf natural gas or barrels
of oil saved, etc.);
- Economic benefits (examples include near-term jobs created,
power generation equipment life-cycle cost reductions, etc.);
- Identify other benefits (examples include compliance with
New York State or federal regulations, increased mobility,
etc.); and
- Describe how the success of the project can be measured
or verified.
6. Sharing of Project Success - For projects
that require sharing of project success with NYSERDA, indicate
that you understand NYSERDA's royalty requirements.
7. Technology Transfer and Commercialization - Indicate
the following (suggested:one page):
- How the results of this project will be implemented or
commercialized, and the parties involved in doing so. Products
nearing the commercialization phase should have a well-developed
commercialization plan; and
- The target market, its potential size, and its relevancy
to New York State.
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Proposal shall be FORMATTED as follows for Installation
and Demonstration of CHP in Innovative/Underutilized
Configurations:
- for Feasibility Studies or Monitoring Studies
use the attached Questionnaire #1. Include a budget
using the attached Contract Pricing Proposal Form (CPPF).
Include letters of commitment from each team member organization.
Include the attached Proposal Checklist as the front cover
of each copy of the proposal.
- for Installation/Demonstration of Hardware use
the attached Questionnaire #2 (fill information onto the
questionnaire page, and attach extra sheets as necessary
with headings on those extra sheets mirroring the specific
questions from the questionnaire - do not simply write several
pages of free-flowing text as an attachment to the questionnaire).
Include a budget using the attached Milestone Budget Form
(MBF). Include letters of commitment from each team member
organization. Include the attached Proposal Checklist as
the front cover of each copy of the proposal.
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OTHER CONSIDERATIONS
- Proposals must be consistent with NYSERDA's overall objectives,
including: risk/reward relationships, similar ongoing or completed
projects, the general distribution of NYSERDA projects among industries
and other organizations, and the distribution of projects within
New York State.
- Costly bindings or other presentation material should not be used;
a staple in the upper left corner is strongly preferred.
- Teaming arrangements are encouraged, where appropriate, to enhance
the likelihood of project success. Teams may include commercial
firms, industry associations or research organizations, universities,
government agencies, end-users, and other stakeholders.
- Letters of Commitment or Support - If you
are relying on any other organization or business to do some
of the work, provide services or equipment, serve as host site
for a demonstration project, or share in furnishing the non-NYSERDA
funding, include a letter from that organization or business
describing their commitment. Also include letters of commitment
or support from businesses or organizations critical to the
future commercialization, demonstration, or implementation of
the project. If components of a project are not available off-the-shelf,
vendor quotes for pricing and availability
should be included. Absence of letters of commitment
or support will be interpreted as the proposer not having commitment
or support from those parties
- Projects are expected to begin in the year 2002. Except in the
case of later phases of a multiphase project, the project schedule
should not exceed 36 months (however, the metrics reporting efforts
of Installation and Demonstration of CHP projects can occur over
a longer duration).
- Multiphase projects are acceptable provided that the proposal:
briefly describes all phases, along with significant milestones;
provides an estimate of the total cost of all phases; requests funding
only for a single phase; and adheres to the funding limit for the
appropriate project category described in this PON (the proposer
must accept that any contract awarded to fund a single phase of
a multiphase project does not in any way obligate NYSERDA to fund
later phases -- proposers may seek funding for efforts beyond a
single phase of a multiphase project by submitting one or more proposals
to future PONs for competitive evaluation).
- A proposal may be considered non-responsive if
it fails to meet the Eligibility, Requirements, Proposal Format,
Other Considerations, and the General Conditions sections stated
in this PON.
- Proposals that grossly exceed the page limits or fail to follow
the format guidelines may be rejected as non-responsive.
- Intent to Propose Form - This form is optional.
However, we use this information to better prepare for the proposals
to be received, and to improve our outreach activities. Please submit
the form in advance, as indicated on the Intent to Propose form
attached to this PON.
- Proposal Checklist - This checklist must
be included as the front cover of each copy of the proposal. Note
the following:
- Indicate whether you accept NYSERDA's Standard Terms and Conditions
(NYSERDA will use the Sample Standard Cost-Share Agreement (www.nyserda.org/costshar.pdf)
to contract successful proposals). If you do not accept the
standard terms and conditions, be prepared to provide alternate
terms with justification based on the risk and benefit to NYSERDA
and New York State.
- Be sure the individual signing the Checklist is authorized
to commit the proposer's organization to the proposal as submitted.
GENERAL CONDITIONS
-
Prior to an award being made, potential contractors
may be required to demonstrate: access to financial resources
sufficient to perform the proposed work; technical experience
and adequate facilities (or the ability to access them); a good
performance record; and the ability to qualify for an award under
applicable laws and regulations.
- Proprietary Information - Careful consideration
should be given before confidential information is submitted to
NYSERDA as part of your proposal. The proposer should determine
whether the information is critical for evaluating a proposal, or
whether general, non-confidential information may be adequate for
review purposes. The New York State Freedom of Information Law,
as embodied in the Public Officers Law, provides for public access
to information NYSERDA possesses. Public Officers Law, Section 87(d)
(2) provides for exceptions to disclosure for records or portions
thereof that "are trade secrets or are submitted to an agency by
a commercial enterprise or derived from information obtained from
a commercial enterprise and which if disclosed would cause substantial
injury to the competitive position of the subject enterprise." Information
submitted to NYSERDA that the proposer wishes to have treated as
proprietary, and confidential trade secret information, should be
identified and labeled "Confidential" or "Proprietary" on each relevant
page at the time of disclosure. This information should include
a written request to except it from disclosure, including a written
statement of the reasons why the information should be excepted.
See Public Officers law, Section 89(5), and the procedures set forth
in 21 NYCRR Part 501. Failure to follow proper procedures may result
in a delay in reviewing the proposal, or return of the proposal
without evaluation on the grounds that it is non-responsive to the
solicitation.
- Minority- and Women-Owned Business Policy - It
is the policy of New York State to maximize opportunities for the
participation of New York State business enterprises, including
minority and women-owned business enterprises, as bidders, subcontractors
and suppliers on its procurement contracts.
| Information on the availability of
New York State subcontractors and suppliers is available from:
Empire State Development Division for Small Business
30 S. Pearl St.
Albany, NY 12245
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A directory of certified minority
and women-owned business enterprises is available from:
Empire State Development Minority and Women's Business Development
Division
30 S. Pearl St.
Albany, NY 12245
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- Contract Award - NYSERDA may award a contract
based on initial proposals without discussion, or following limited
discussion or negotiations. Proposals should not be excessively
long, or submitted in an elaborate format that includes expensive
binders or graphics. Each offer should be submitted using the most
favorable cost and technical terms. NYSERDA may request additional
data or material to support proposals.
- Limitation - This solicitation does not commit
NYSERDA to award a contract, pay any costs incurred in preparing
a proposal, or to procure or contract for services or supplies.
NYSERDA reserves the right to accept or reject any or all proposals
received, to negotiate with all qualified sources, or to cancel
in part or in its entirety the solicitation when it is in NYSERDA's
best interest.
- Disclosure Requirement - The proposer shall disclose,
by a person authorized to contractually obligate the organization,
any indictment for an alleged felony, or any conviction for a felony
within the past five years, under the laws of the United States
or any state or territory of the United States, and shall describe
circumstances for each. When a proposer is an association, partnership,
corporation, or other organization, this disclosure requirement
includes the organization and its officers, partners, and directors
or members of any similarly governing body. If an indictment or
conviction should come to the attention of NYSERDA after the award
of a contract, NYSERDA may exercise its stop-work right pending
further investigation, or terminate the agreement; the contractor
may be subject to penalties for violation of any law which may apply
in the particular circumstances. Proposers must also disclose if
they have ever been debarred or suspended by any agency of the U.S.
Government or the New York State Department of Labor.
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