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This Solicitation is Now Closed -
see 733
$10.5 million available for summer peak demand reduction measures
Significant Changes effective 7/29/02Major changes include, but are not limited to: application deadline being extended to October 1, 2002; extending the milestone date for measurement and verification of certain measures to December 31, 2002; increasing the minimum demand reduction for each interval meter to 50 kW reduction (lower reductions per meter will still be considered on a case-by-case basis); and requiring the facility owner/operators to contribute no less than 25% of eligible project costs for certain measures. In addition, "Table 1 - Incentive Caps" was revised to specifically include incentives for Short Duration Load Curtailment (SDLC) measures and Dispatchable Emergency Generator Initiatives (DEGI) through December 31, 2002 (see table below).. Revised Table 1 - Incentive Caps
Download a primer on NYISO Demand response programs (It Pays to Play...Get in the Game with Three Electric Load-Management Programs). PON 620-01This version has been revised as of July 29, 2002. Applicants who submitted applications under the previous version of this solicitation are eligible to participate pursuant to this revised PON. The Peak-Load Reduction Program is one of the programs offered under
the umbrella of the New York Energy $martSM program.
The New York State Energy Research and Development Authority (NYSERDA),
as administrator of the New York Energy $mart program, requests
applications from Eligible Contractors to identify and implement Projects
which will result in reduced peak electric demand in New York State,
particularly New York City, for the summer of 2002 through Permanent
Demand Reduction Efforts (PDRE), Short-Duration Load Curtailment Measures
(SDLC), Dispatchable Emergency Generator Initiatives (DEGI), or Interval
Meters (IM). APPLICATION SUBMISSION: Applications must be clearly labeled and mailed to:
Technical questions should be directed to Christopher Smith (518-862-1090, ext. 3360, cjs@nyserda.org) or Peter Savio (518-862-1090, ext. 3334, or pps@nyserda.org). Contractual questions should be directed to Mary Sauvie (518-862-1090, ext. 3229, or mks@nyserda.org). For questions regarding the New York Independent System Operator (NYISO), its Emergency Demand Response Program (EDRP), or other NYISO programs, contact Dave Lawrence at NYISO (518) 356-6084, or dlawrence@nyiso.com ________________ * Faxed proposals will not be accepted. Applications will be processed on a first-come, first-served basis through October 1, 2002 or until funds are fully committed, whichever comes first. Table of Contents I. INTRODUCTION A. OBJECTIVE B. AVAILABLE FUNDS C. DEFINITIONS D. INCENTIVES E. ELIGIBILITY RESTRICTIONS
III. PROGRAM INCENTIVE CAPS IV. PROJECT IMPLEMENTATION PROCESS V. METERING REQUIREMENTS VI. REPORTING REQUIREMENTS VII. PROGRAM EVALUATION VIII. NON-COMPLIANCE IX. LIMITATIONS X. DISCLAIMER XI. APPLICATION REQUIREMENTS XII. GENERAL CONDITIONS
APPENDIX A - APPLICANT CHECKLIST APPENDIX B - FACILITY DATA SHEETS
APPENDIX C - SAMPLE PURCHASE ORDERS
APPENDIX D - SUGGESTED TECHNICAL ASSESSMENT OUTLINES I. INTRODUCTION A. OBJECTIVE The integrated program consists of four components: Permanent Demand Reduction Efforts (PDRE) result in electric
load reductions which provide long-term (expected to be in place and
operational for at least 5 years), overall coincident system peak
demand reduction. Eligible measures include operation and maintenance
improvements, energy management system upgrades, metering, controls,
and scheduling improvements. Photovoltaic (PV) projects are eligible
under this component of PON 620-01. PDRE measures must be activated
in an automatic mode as an integrated function of the operation of
the building systems or equipment. Applicants are encouraged to investigate
funding opportunities under other NYSERDA-sponsored System Benefits
Charge (SBC) Programs. Capital improvements requiring design and installation
periods of greater than 6 months are strongly encouraged to investigate
PON 624-01 Commercial/Industrial Performance Program. See Section
II, Program Requirements for a complete description of eligibility
requirements and program administration. NYSERDA's incentive will
be the lesser of 75% of Eligible Project Cost or the incentives set
forth in Table 1. Dispatchable Emergency Generator Initiatives (DEGI) result in reduced electric system demand, at times of capacity shortfall, by allowing owners of existing emergency/backup generators to offload all, or a portion of their electrical needs to their own generators, in response to an emergency communication from the New York Independent System Operator's Emergency Demand Response Program (NYISO's EDRP) or a Transmission Owner's load reduction program. To receive an incentive under this program, an Eligible Contractor must show for each application: registration or proof of participation, by each participating Facility, in either the NYISO's EDRP or a Transmission Owner's load reduction program; that each participating Facility is an electric distribution customer within the Con Edison service territory; and that each participating Facility pays the System Benefits Charge. Electricity from the emergency generators shall not be fed into the utility system grid. Eligible measures to enable critical dispatch of emergency generators in the Con Edison service territory in response to an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program include: testing and tuning of emergency generators, rewiring circuits, installation of transfer switchgear, environmental permitting, selective use of catalytic reduction technologies, stack modifications, operational improvements, incremental cost of Ultra Low-Sulfur Fuel, and implementation of natural gas dual-fuel options. Other expenses related to implementing measures to enable emergency/backup generators to be dispatched under the NYISO EDRP or a Transmission Owner's load reduction program will be considered on a case-by-case basis. The use of automatic means to control the operation of emergency generators is not required, but encouraged, where practical. NYSERDA seeks to minimize environmental impacts associated with the use of emergency generators for this program. The purchase or installation of new generation equipment is ineligible for incentives under this program, but may be eligible under other NYSERDA programs. Operation of existing emergency/backup generators is limited to a response to an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program. Contractors must self certify that all Facilities with generators have applied for or received all required permits necessary to operate the generators. The DEGI component is only available to customers in the Con Edison service territory. See Section II, Program Requirements for a complete description of eligibility requirements and program administration. NYSERDA's incentive will be the lesser of 100% of Eligible Project Cost or the incentives set forth in Table 1. Interval Meters (IM) result in electric load reductions through the purchase and installation of Interval Meters by customers allowing for participation in load reduction programs such as the NYISO's demand response programs, a Transmission Owner's load reduction program or other load management programs offered by Load Serving Entities (LSEs) or Customer Service Providers (CSPs), including real time pricing. Eligible Project Costs under this component are limited to individual metering systems that are connected to the following in accordance with NYISO EDRP regulations: 1) main electrical feeds (i.e. utility service entrance or master meter point), 2) equipment that can reasonably be curtailed in an emergency, or 3) emergency generator equipment. See Section II, Program Requirements for a complete description of eligibility requirements and program administration. NYSERDA's incentive will be the lesser of 75% of Eligible Project Cost or the incentives set forth in Table 1, with the exception of selected IM projects, which will be funded the lesser of 100% of project cost or the incentives set forth in Table 1. Eligible Contractors are strongly encouraged to aggregate facilities before applying for these incentives. All incentives will be paid directly to the Contractor and are expected to be shared with the end-use building owners or operators, either through direct payment, through the provision of services, or through the installation of equipment. Eligible Contractors should also consider investigating other New York Energy $martSM programs, including the Commercial/Industrial Performance Program, the New Construction Program, Smart Equipment Choices, and the Loan Program. These programs offer incentives for the purchase and installation of energy efficient equipment. See NYSERDA's website (www.nyserda.org) for more information on each of these programs. B. AVAILABLE FUNDS The program terms offered through this PON are effective as of August 2, 2001. All Purchase Orders will expire on February 1, 2003, unless the Contractor provides written justification acceptable to NYSERDA for the delay in completing the Project. NYSERDA will not make payment on an expired Purchase Order. Eligible Project Costs must be incurred between August 2, 2001 and December 31, 2002. C. DEFINITIONS Contractor - Any Applicant that is awarded an incentive under this solicitation. Curtailment Service Provider (CSP) - A CSP is a load aggregator, energy service company (ESCO), or electric utility authorized, but not required, to provide load reductions under the New York Independent System Operator's Emergency Demand Response Program (NYISO's EDRP), or its Day Ahead Demand Response Program (DADRP). Direct Load Control (DLC) - A load reduction strategy that can interrupt consumer load or modify settings of equipment at the time of a NYISO or TO peak demand period, through direct control at an aggregated set of Facilities, by way of centrally dispatched communication/control. Notwithstanding any other provisions of this solicitation, DLC Projects are eligible for all building types. Eligible Contractor - An Eligible Contractor must be capable of, or must retain services capable of developing a summer peak demand reduction Project, and implementing all necessary measures. Eligible Contractors include individual building owners or operators, lease holders, energy services companies, load serving entities, transmission and/or distribution utilities, CSPs, equipment installers, engineering firms, and energy management firms. Eligible Contractors who are not individual building owners or operators are expected to develop their own contractual relationship with their customers. Eligible Project Costs - Incurred costs associated with the development and implementation of the measures necessary to achieve the Project's objectives, in accordance with the Purchase Order, Exhibits A and B, and as outlined in this Program Opportunity Notice. Eligible Project Costs do not include ongoing expenses such as subscription fees, software licensing fees, service/maintenance fees, communications/internet fees, etc. Facility - The location where the work is being proposed. To be eligible for this program, a Facility must pay into the System Benefits Charge. Field Verification - The final site visit, performed by the NYSERDA Consultant, to verify that the measures identified in the Technical Assessment have been installed, are operational, and are capable of delivering the kW reduction as documented in the Technical Assessment. Interval Meters - The Interval Meters component includes two distinct elements: meters that capture energy use information more complex than mere tracking of accumulated flow; and communication systems that capture and communicate energy use information. Metering systems that offer maximum functionality and options, as well as, effectively integrating both elements, enable the customer more immediate access to detailed consumption information. A PSC approved meter that is capable of data logger communications or a meter that satisfies NYISO's EDRP reporting requirements is eligible. Load Serving Entity (LSE) - Any entity authorized or required by
law, regulatory authorization or requirement, agreement, or contractual
obligation to supply energy, capacity and/or ancillary services to
retail end users located within the New York Control Area (NYCA),
including NYISO direct customers. NYISO's DRP - New York Independent System Operator's Demand Response Programs, including the Day Ahead Demand Response Program (DADRP), Emergency Demand Response Program (EDRP), Special Case Resources (SCR), Unforced Capacity Program (UCAP), and virtual bidding. NYSERDA Consultant - An engineering consultant under contract to NYSERDA to provide technical support and field verification services for this program. Project - The measures to be implemented at a Facility or Facilities by the Eligible Contractor applying for an incentive under this solicitation. Qualifying Generators - All customer owned generators, model year
1995 or newer; or all model year 1994 and older generators that demonstrate
either by generator specific manufacturer's data or through emissions
testing, that NOx emissions do not exceed 35 pounds per megawatt-hour
(lb/MWh). Emissions testing methods for test and tune purposes should
be conducted consistent with industry established protocols (such
as the American Society for Testing and Materials [ASTM] D6522-00)
and applicable DEC regulations. Technical Assessment (TA) - A site specific, engineering or feasibility study describing peak load Permanent Demand Reduction Efforts, Short-Duration Load Curtailment Measures, and/or Dispatchable Emergency Generator Initiatives, the methodology for determining kW demand and kWh savings, a summary of pre- and post- installation kW demand and kWh use, and measure costs (see Appendix D). Transmission Owner - The public utility or authority (or its designated agent) that owns facilities used for the transmission of energy in interstate commerce and provides transmission service under a New York PSC approved tariff. Ultra Low-Sulfur Fuel - Distillate fuel oil having a sulfur content less than, or equal to, 30 parts per million by weight. D. INCENTIVES For DLC, DEGI, and selected Interval Meter projects, successful applicants will be reimbursed the lesser of 100% of the Eligible Project Costs or the incentive caps set forth in Table 1. See Section II. PROGRAM REQUIREMENTS, for a complete description of incentives. Photovoltaic (PV) Projects are eligible under the Permanent Demand Reduction component PON 620-01. The final incentive payment will be determined, per PON 620-01 and the Purchase Order (PO), including Exhibit A, based on an approved Technical Assessment (developed by the Contractor) and Field Verification of equipment installed and operational, as outlined in the Technical Assessment, and appropriate Facility specific invoices. These incentives may be modified if the approved Technical Assessment and approved Field Verification identify changes to the estimated kW demand reduction. Eligible Project Costs do not include ongoing expenses such as subscription fees, software licensing fees, service/maintenance fees, or communications or internet fees, etc. NYSERDA reserves the right to increase program incentives in load pocket areas of the Consolidated Edison service territory. Contractors must install metering and provide reports to NYSERDA consistent with Section II. PROGRAM REQUIREMENTS outlined in each program component description. See Section V. METERING REQUIREMENTS and Section VI. REPORTING REQUIREMENTS. No more than 30% of the total invoice submitted for reimbursement shall be for project development. Project development includes administrative costs, engineering, marketing, development of the Technical Assessment, travel expenses, or other expenses approved by NYSERDA. With respect to the approved Purchase Order amount, no less than 70% of the total invoice submitted for reimbursement shall be for project implementation. Project implementation includes only direct expenses for the purchase and installation of equipment at the Facility, such as on-site operation and maintenance improvements, energy management system upgrades, advanced metering, DLC technologies, or other expenses approved by NYSERDA. Eligible Project Costs must be specifically itemized for each Facility, including materials and equipment expenses, staff names and titles identified, billable hourly rate, tasks performed, and hours applied to specific tasks. Invoice items must be specifically identified as project development expenses or project implementation expenses. Invoice requirements apply to all invoices submitted, including Contractor invoices and subcontractor invoices. TABLE 1 - Incentive Caps**
* NOTE: Field Verification is not required for Interval Meter (IM)-only Projects. ** NOTE: Except for DLC, DEGI, and selected IM projects which qualify for greater incentives, successful Applicants will be reimbursed the lesser of 75% of the Eligible Project Costs or the incentive caps set forth in Table 1 as long as the Facility owner or operator contributes no less than 25% of Eligible Project Costs. For DLC Projects, DEGI, and selected Interval Meter applications, successful applicants will be reimbursed the lesser of 100% of the Eligible Project Costs or the incentive caps set forth in Table 1. E. ELIGIBILITY RESTRICTIONS Participants that received a Purchase Order which expired under PON 577-00 but did not implement the funded demand reduction measures or receive funds for the demand reduction measures under other NYSERDA programs may apply to PON 620-01. Expenses incurred in developing and implementing measures installed prior to August 2, 2001 are ineligible under PON 620-01. II. PROGRAM REQUIREMENTS A. PERMANENT DEMAND REDUCTION EFFORTS (PDRE) All Projects with 100kW or more of summer peak demand reductions are required to permanently install and make operational Interval Meters. Metered data must be archived for two years, and be made available to NYSERDA upon request, in appropriate electronic format. If this metered data is provided via web site, the data must be made available in read only format. Contractors shall obtain written consent from their clients to permit NYSERDA access to this data. Data shall be available to NYSERDA for a two-year period. This data will be used only for internal analysis, future program development purposes, and verification of demand reductions. All data shall be protected to the fullest extent possible through the New York State Freedom of Information Law. 2. Incentives For Projects in the Con Edison Service Territory: For Projects Outside the Con Edison Service Territory: b. If the completed application meets all program criteria, NYSERDA will encumber funds for that Project. For PDRE, the encumbered incentive amount will be determined by multiplying the Applicant's estimated kW summer peak demand reduction by the appropriate incentive per kW. At the time funds are encumbered by NYSERDA, a Purchase Order will be issued to the Contractor with a not-to-exceed cost of the incentive. After the Purchase Order is issued, the Contractor must develop a Technical Assessment and send it to the NYSERDA Consultant for review of technical accuracy and recommendations concerning the proposed kW savings. It is the Contractor's responsibility to address and resolve all issues raised by the NYSERDA consultant regarding the technical accuracy of the Technical Assessment. NYSERDA will notify the Contractor on whether or not the Technical Assessment has been approved. Upon NYSERDA approval of the Technical Assessment, the Contractor implements the Project. See Section IV. PROJECT IMPLEMENTATION PROCESS for requirements to receive the incentive. The final incentive payment, per the Purchase Order and Exhibit A, will be determined based on an approved Technical Assessment, Field Verification of equipment installed and operational as outlined in the approved Technical Assessment, and appropriate Facility-specific invoices. Actual reimbursement will be the lesser of 75% of Eligible Project Costs or the incentive caps set forth in Table 1. B. SHORT-DURATION LOAD CURTAILMENT MEASURES (SDLC) For SDLC, the Project must consist of measures that are capable of curtailing electric use during the entire Summer Peak Demand Reduction Period, but need only operate when called upon by an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program. The Contractor must demonstrate to NYSERDA that it and each Facility are capable of receiving, and responding to an emergency communication from the NYISO's EDRP, or a Transmission Owner's load reduction program. Each NYSERDA approved SDLC Project must have the ability to curtail electric load at least 15 times, for a total of no less than 60 hours, over the Summer Peak Demand Reduction Period. 2. Incentives Direct Load Control (DLC) Projects are strongly encouraged to participate under this component, but must be a participant in the NYISO's DRP or a Transmission Owner's load reduction program. Eligible Project Costs include engineering services, procurement and installation of capital equipment, metering equipment, training of Facility staff, and development of a curtailment plan. Capital equipment includes equipment that reduces electric demand, such as improvements to heating, ventilation and air-conditioning (HVAC) equipment, lighting equipment, controls for HVAC and lighting equipment, motors, and motor drives. Other related expenses to develop and implement projects will be considered on a case-by-case basis. The expenses for closing of a Facility, loss of revenues due to the shut down of a Facility as a short-duration load curtailment measure, or additional staff costs due to shifting operations to off-peak hours are ineligible for an incentive under this program. A Facility must be capable of responding to a curtailment call made under the NYISO's EDRP or Transmission Owner's load reduction program. The NYSERDA funded kW demand reduction shall not exceed that which is registered with the NYISO or a Transmission Owner's load reduction program. Demand reductions resulting from the installation of new microturbines, generation, or cogeneration equipment are ineligible under this solicitation. Initially, incentive amounts will be encumbered based on the Applicant's estimate of kW summer peak demand reduction. The final incentive payment, per the Purchase Order and Exhibit A, will be determined based on an approved Technical Assessment (developed by the Contractor), Field Verification of equipment installed and operational, as specified in the Technical Assessment, and appropriate Facility specific invoices. Incentives will be paid to the Contractor regardless of whether or not there is an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program during the Summer Peak Demand Reduction Period. See Section V. METERING REQUIREMENTS and Section VI. REPORTING REQUIREMENTS. Incentives for this component are: For Projects in the Con Edison Service Territory: 3. Minimum Project Size b. If the completed application meets all program criteria, NYSERDA
will encumber funds for that Project. For SDLC, the initial encumbered
incentive amount will be determined by multiplying the Applicant's
estimate of kW summer peak demand reduction by the appropriate incentive
per kW. At the time funds are encumbered by NYSERDA, a Purchase Order
will be issued to the Contractor with a not-to-exceed cost of the
incentive. After the Purchase Order is issued, the Contractor must
develop a Technical Assessment and send it to the NYSERDA Consultant
for review of technical accuracy and recommendations concerning the
proposed kW savings. It is the Contractor's responsibility to address
and resolve all issues raised by the NYSERDA consultant regarding
the technical accuracy of the Technical Assessment. NYSERDA will notify
the Contractor whether or not the Technical Assessment has been approved.
Upon NYSERDA approval of the Technical Assessment, the Contractor
implements the Project. See Section IV. PROJECT IMPLEMENTATION PROCESS
for requirements to receive the incentive. The final incentive payment,
per the Purchase Order and Exhibit A, will be determined based on
an approved Technical Assessment, Field Verification of equipment
installed and operational as outlined in the approved Technical Assessment,
and appropriate Facility-specific invoices. Actual reimbursement will
be the lesser of 75% of Eligible Project Costs or the incentive caps
set forth in Table 1 (Direct Load Control projects, up to 100% of
the Eligible Project Costs). C. DISPATCHABLE EMERGENCY GENERATOR INITIATIVES (DEGI) Emergency/backup generators can provide a critical cushion for system
reliability during the Summer Peak Demand Reduction Period since the
equipment is already in place and their operation can be initiated
quickly. However, emergency generator emission rates are typically
much higher than central station power plants and will likely run
during high ozone periods. NYSERDA fully intends to mitigate adverse
environmental impacts from the use of emergency generators funded
under this program. To minimize emissions impacts, NYSERDA expects
Contractors to develop and implement with the cleanest-burning emergency
generators first, leaving the dirtiest diesel-fired generators as
a last resort. The Applicant must be an Eligible Contractor. To participate in this component, the Contractor and the Facility must agree to participate in the NYISO EDRP or a Transmission Owner's load reduction program. The purchase or installation of new generation equipment is ineligible for incentives under this PON. However, new generation equipment may be eligible for incentives under other SBC-funded programs. See NYSERDA's website for further information. For DEGI, the measures must be capable of operating during the entire Summer Peak Demand Reduction Period, but need only operate when it receives an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program to do so. Contractors must demonstrate to NYSERDA that they are capable of receiving and responding to an emergency communication from NYISO's EDRP or a Transmission Owner's load reduction program. Each NYSERDA approved DEGI Project must have the ability to operate at least 15 times, for a total of no less than 60 hours, and no more than 200 hours, over the Summer Peak Demand Reduction Period. 2. Incentives Eligible Project Costs include engineering services, procurement and installation of metering equipment, testing and tuning of emergency generators, improvements to reduce environmental impacts, incremental cost of Ultra Low-Sulfur Fuel over existing permit requirements, rewiring circuits, installation of transfer switchgear, environmental permitting, selective use of catalytic reduction technologies, stack modifications, operational improvements, and implementation of natural gas dual-fuel options. Other related costs will be considered on a case-by-case basis. A Facility must be capable of responding to a curtailment call made
under the NYISO's EDRP or a Transmission Owner's load reduction program.
Demand reductions resulting from the installation of new microturbines,
generation, or cogeneration equipment are ineligible under this solicitation.
For Projects in the Con Edison Service Territory ONLY: Eligible Contractors may modify or tune emergency generators in
order to meet emission requirements of a Qualifying Generator. Generator
specific manufacturer's data is considered adequate documentation
for the Contractor to demonstrate that the equipment will meet the
NOx threshold requirement. 3. Required Mitigation Measures 5. Application Process b. If the completed application meets all program criteria, NYSERDA
will encumber funds for that Project. For DEGI, the initial encumbered
incentive amount will be determined by multiplying the Applicant's
estimate of kW summer peak demand reduction by the appropriate incentive
per kW. At the time funds are encumbered by NYSERDA, a Purchase Order
will be issued to the Contractor with a not-to-exceed cost of the
incentive. After the Purchase Order is issued, the Contractor must
develop a Technical Assessment and send it to the NYSERDA Consultant
for review of technical accuracy and recommendations concerning the
proposed kW savings. It is the Contractor's responsibility to address
and resolve all issues raised by the NYSERDA Consultant regarding
the technical accuracy of the Technical Assessment. NYSERDA will notify
the Contractor whether or not the Technical Assessment has been approved.
Upon NYSERDA approval of the Technical Assessment, the Contractor
implements the Project. Contractors must self certify that all Facilities
with generators have applied for or received all required permits
necessary to operate the generators. See Section IV. PROJECT IMPLEMENTATION
PROCESS for requirements to receive the incentive. The final incentive
payment, per the Purchase Order and Exhibit A, will be determined
based on an approved Technical Assessment, Field Verification of equipment
installed and operational as outlined in the approved Technical Assessment,
and appropriate Facility-specific invoices. Actual reimbursement will
be the lesser of 100% of Eligible Project Costs or the incentive caps
set forth in Table 1. D. INTERVAL METERS (IM) 2. Incentives b. The lesser of 75 % of Eligible Project Costs or $3,000 per Interval Meter, for meters installed and operational on or before December 31, 2002. 3. Application Process b. At the time funds are encumbered, a Purchase Order will be issued
to the Contractor with a not-to-exceed cost of the incentive. After
the Purchase Order is issued, the Contractor must implement the Project.
See Section IV. PROJECT IMPLEMENTATION PROCESS for requirements to
receive the incentive. Actual reimbursement will be the lesser of
75% of Eligible Project Costs or the incentive caps set forth in Table
1. However, up to 100% of Eligible Project Costs will be provided
for Interval Meters installed and operational on or before July 31,
2002 and for which the Applicant provides proof of participation in
one of the NYISO DRPs, or a Transmission Owner's load management program,
or other load reduction programs offered by LSEs, or CSPs, including
real time pricing. The total incentive per Contractor under this Program will not exceed 20% of the total funding for this solicitation (initial Contractor cap - $3.5 million). Contractor caps may be adjusted based on program activity and funding resources. The total incentive per Facility for measures under this Program will not exceed 5% of the total funding for this solicitation (initial Facility cap - $890,000). Facility caps may be adjusted based on program activity and funding resources. IV. PROJECT IMPLEMENTATION PROCESS A. Non Interval Meter Projects 1. Eligible Contractor submits application to NYSERDA on or before October 1, 2002. 2. Once a Purchase Order is issued, a NYSERDA Consultant will be
assigned to the Contractor's Project at no cost to the Contractor.
This Consultant is assigned to the Project to review demand reduction
measures identified and recommended in the Technical Assessment and
to complete a Field Verification. NYSERDA will send a notice to the
Contractor with the NYSERDA Consultant's contact information, as well
as notify the NYSERDA Consultant of the Contractor's contact information. 4. The NYSERDA Consultant reviews the Technical Assessment for technical
accuracy and provides recommendations concerning the proposed kW savings
within seven (7) business days of the Technical Assessment receipt.
It is the Contractor's responsibility to address and resolve all issues
raised by the NYSERDA Consultant regarding the technical accuracy
of the Technical Assessment. 6. Upon receipt of the notice-to-proceed, the Contractor shall proceed
to implement measures, as specified in the approved Technical Assessment.
8. Upon completion of the Field Verification, the NYSERDA Consultant
will provide written documentation to NYSERDA summarizing its technical
review of the Project installation and providing a recommended final
adjusted kW of summer peak demand reduction. If approved by NYSERDA,
a notice-to-invoice will be sent to the Contractor, verifying that
completed measures have been approved and stating the final adjusted
kW demand reduction based on actual operation of the equipment. If
the kW summer peak demand reduction from the Field Verification is
greater than the amount estimated in Appendix B of the application,
the Purchase Order will be amended to reflect the increased incentive,
provided sufficient funds still exist in PON 620-01. For Direct Load Control and DEGI projects, the incentive shall not exceed either 100% of Eligible Project Costs, or the incentive caps set forth in Table 1. For all other projects, the incentive shall not exceed either 75% of Eligible Project Costs, or the incentive caps set forth in Table 1, as long as the Facility owner or operator contributes no less than 25% of Eligible Project Costs. Further, no more than 30% of the total invoice submitted for reimbursement shall be for project development. Project development includes, administrative costs, engineering, marketing, development of the Technical Assessment, travel expenses, or other expenses approved by NYSERDA. No less than 70% of the total invoice submitted for reimbursement shall be for project implementation. Project implementation includes only direct expenses for the purchase and installation of equipment at the Facility, such as on-site operation and maintenance improvements, energy management system upgrades, advanced metering, DLC technologies, or other expenses approved by NYSERDA. 10. For those Contractors registered in a NYISO DRP or participating in a Transmission Owner's load reduction program, the NYSERDA funded kW demand reduction shall not exceed that which is registered with the NYISO or Transmission Owner's load reduction program. All NYSERDA funded Short Duration Load Curtailment Projects and Dispatchable Emergency Generation Initiative Projects must be registered in the NYISO EDRP or be participants in a Transmission Owner's load reduction program. B. Interval Meter Projects 1. Eligible Contractor submits application to NYSERDA. 2. Once a Purchase Order is issued, the Contractor shall proceed to have the Interval Meters installed and made operational. 3. The Contractor receives the incentive award in a one lump sum
payment. Deliverables required in order to receive the one lump sum
payment are: 1) a Contractor invoice which references the Purchase
Order number and describes the specific metering improvements and
their locations and installation points, 2) copies of Facility specific
vendor invoices (See SECTION II. (D) (2) Incentives), and 3) if requesting
100% of Eligible Project Costs, not to exceed $3,000 per Interval
Meter, proof of installation and program participation on or before
July 31, 2002 in a NYISO DRP, a Transmission Owner's load reduction
program, or other load reduction programs offered by LSEs, or CSPs,
including real time pricing. See Exhibit A attached to the Purchase
Order for a complete description of program requirements. V. METERING REQUIREMENTS All Projects participating in the SDLC and DEGI must have appropriate metering technology installed. Metering equipment meeting the requirements of NYISO's EDRP or a Transmission Owner's load reduction program will be deemed adequate for this solicitation. All projects with 100kW or more of summer peak demand reductions are required to permanently install and make operational Interval Meters. Metered data must be archived for two years, and be made available to NYSERDA upon request, in appropriate electronic format. If this metered data is provided via web site, the data must be made available in read only format. Metered data must be made available to NYSERDA for a two year period. Contractors shall obtain written consent from their clients to permit NYSERDA access to this data. This data will be used only for internal analysis, future program development purposes, and verification of demand reductions. All data shall be protected to the fullest extent possible under the New York State Freedom of Information Law. VI. REPORTING REQUIREMENTS A. INTERMEDIATE REPORTS B. FINAL REPORTS 1. Total kW contracted for this Program, VII. PROGRAM EVALUATION NYSERDA may require Contractors who participate in PON 620-01 to respond to surveys and to provide feedback through program evaluations to assess program effectiveness. VIII. NON-COMPLIANCE Contractors will be deemed to be in non-compliance with this program for any of the following: 1) Contractors fail to meet at least 80% of demand reductions or dispatched emergency generation, as contracted by the Purchase Order, or 2) Contractors fail to submit the final report as required in Section VI. REPORTING REQUIREMENTS of this solicitation, or 3) Contractors fail to submit copies of NYISO's EDRP or a Transmission Owners load reduction program's report to NYSERDA as required in Section VI. REPORTING REQUIREMENTS of this solicitation. Contractors deemed to be in non-compliance will become an ineligible Contractor for NYSERDA's anticipated 2003 Peak Load Reduction Program. IX. LIMITATIONS Measures for which expenses have been incurred prior to August 2, 2001 are ineligible for incentives. Measures funded under other New York Energy $martSM programs are ineligible for incentive under this solicitation. Measures previously funded under NYSERDA's Peak Load Reduction Program (PON 577-00) during the summer of 2001 and the Cooling Re-Commissioning Program during the summer of 2000 are ineligible for incentives under PON 620-01. Incentives awarded under PON 620-01 cannot pay for measures that received incentives under other NYSERDA funded programs. Single family residences and demonstration projects designed to pilot new unproven technologies or strategies are ineligible. NYSERDA's New York Energy $martSM Loan Program can only be used to finance the cost of measures in excess of the incentives paid for the same measures under the Peak-Load Reduction Program. The Contractor is responsible for obtaining all required local, state, and federal permits, and is responsible for complying with all applicable building, health, and safety codes. All Purchase Orders will expire on February 1, 2003 unless the Contractor provides written justification acceptable to NYSERDA for the delay in completing the Project. NYSERDA will not make payment on an expired Purchase Order. Eligible Project Costs must be incurred between August 2, 2001 and December 31, 2002. X. DISCLAIMER NYSERDA's receipt and acceptance of the Technical Assessment shall not constitute any representation by NYSERDA as to the economic or technical feasibility, operational capability, or reliability of the information contained in the Technical Assessment. NYSERDA's payment of the incentive to the Contractor shall in no way represent an endorsement by NYSERDA of any findings or recommendations contained in such Technical Assessment. XI. APPLICATION REQUIREMENTS Applicants must fill out the Applicant Checklist (Appendix A) and
the appropriate Facility Data Sheet(s) (Appendix B(s)), completely,
leaving no blank information. This information will be used to determine
the incentive award. For ease of use, the application package is also
available on NYSERDA's web site. Paper copies of application forms
and the application checklist must contain an original signature.
Applications aggregating two or more Facilities must list each Facility
separately on the application form, identifying the estimated summer
peak demand reduction expected at each Facility. A Facility with multiple
buildings may be aggregated into one Facility Data Sheet. PROPRIETARY INFORMATION - Careful consideration should be given before confidential information is submitted to NYSERDA as part of your application. The Contractor should determine whether the information is critical for evaluating an application or whether general, non-confidential information, may be adequate for review purposes. The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access to information NYSERDA possesses. Public Officers Law, Section 87(d) (2) provides for exceptions to disclosure for records or portions thereof that "are trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise." Information submitted to NYSERDA that the Contractor wishes to have treated as proprietary, and confidential trade secret information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted. See Public Officers Law, Section 89(5) and the procedures set forth in 21NYCRR Part 501. Failure to follow proper procedures may result in a delay reviewing the application. MINORITY- AND WOMEN-OWNED BUSINESS POLICY - OMNIBUS PROCUREMENT ACT OF 1992 - It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned business enterprises, as bidders, subcontractors and suppliers on its procurement Agreements. Information on the availability of New York subcontractors and suppliers is available from: Empire State Development A directory of certified minority and women-owned business enterprises is available from: Empire State Development INCENTIVE AWARD - NYSERDA may make an award based on an initial application without discussion, or following limited discussion or negotiations. NYSERDA may request additional data, or material to support the application. LIMITATION - This solicitation does not commit NYSERDA to award a contract, pay any costs incurred in preparing a proposal, or to procure or contract for services or supplies. NYSERDA reserves the right to accept or reject any or all Applications received, to negotiate with all qualified sources, or to cancel in part or in its entirety the solicitation when it is in NYSERDA's best interest. DISCLOSURE REQUIREMENT - The Applicant shall disclose any indictment for an alleged felony, or any conviction for a felony within the past five years, under the laws of the United States or any state or territory of the United States, and shall describe circumstances for each. When an Applicant is an association, partnership, corporation, or other organization, this disclosure requirement includes the organization and its officers, partners, and directors or members of any similarly governing body. If an indictment or conviction should come to the attention of NYSERDA after the award of a contract, NYSERDA may exercise its stop-work right pending further investigation, or terminate the agreement; the Contractor may be subject to penalties for violation of any law which may apply in the particular circumstances.
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