This Solicitation is Now Closed

ADVANCED MONITORING PROGRAM Program Opportunity Notice (PON) No. 619-01

The New York State Energy Research and Development Authority (NYSERDA), as administrator of the New York Energy $mart^SM program, requests applications from eligible building owners and leaseholders for financial incentives to use advanced monitoring technology for price responsive load management and energy performance contracting.

$1.5 million is available through this PON to offset out-of-pocket expenses associated with installing advanced building metering equipment for energy consumption data acquisition. NYSERDA will provide financial incentives for web-enabled advanced monitoring. The awards for web-enabled advanced monitoring (WEAM) shall reimburse the applicant 70% of the out-of-pocket expenses related to the development of a WEAM system for institutional applicants and 50% of the out-of-pocket expenses for commercial and industrial applicants. These eligible out-of-pocket expenses shall not exceed $1.00 per square foot of building area or $25,000, whichever is less.

Eligible applicants are those who are electricity distribution customers of: Central Hudson Gas and Electric Corporation, Consolidated Edison Company of New York, Inc., New York State Electric & Gas Corporation, Niagara Mohawk Power Corporation, Orange and Rockland Utilities, Inc. and Rochester Gas and Electric Corporation and who pay into the System Benefits Charge (SBC).

Application forms are available directly from the NYSERDA website at www.nyserda.org, Funding Opportunities \ Current Opportunities headings.

APPLICATION SUBMISSION: Applications must be clearly labeled, contain an original signature, and be mailed to:

Technical questions can be directed to Ed Morrison at 518-862-1090, ext. 3362 or ewm@nyserda.org.
Contractual questions should be directed to Jane Powers at 518-862-1090, ext. 3342 or jap@nyserda.org
________________
*Faxed applications will not be accepted.

I. INTRODUCTION

OBJECTIVE

NYSERDA announces a program to provide incentives to assist institutional, commercial and industrial customers in using advanced monitoring technology via the internet. Advanced monitoring (or advanced metering) provides owners and leaseholders with the opportunity to save energy by identifying energy uses and opportunities for improvements. The primary means to reach the energy savings goal of this program is to encourage applicants to use price responsive management in their use of energy or to pursue a comprehensive energy performance contract.

Effective advanced monitoring systems identify a broad range of energy-efficiency improvement measures. These systems have the potential to reduce energy consumption from all fuel types through the installation of a mix of long and short payback energy efficient measures. While the incentives awarded under this program will favor projects which have high electric savings potential, NYSERDA encourages applicants to take a comprehensive approach of assessing all types of energy use to determine potential energy savings.

Awards provided under this program offer financial incentives to help applicants defray expenses incurred in developing a price responsive load management system and/or a comprehensive energy performance contract.

Program applicants will need to fill out the application form included in this PON (page five to page seven). Applicants are encouraged to seek assistance from Energy Services Companies (ESCOs) in order to maximize the benefit of the potential incentive awarded.

AVAILABLE FUNDS

NYSERDA has available up to $1,500,000 in this PON. Applications will be reviewed as soon as NYSERDA receives them within the time frame of the program until the available funds are fully committed.

II. PROGRAM REQUIREMENTS

ELIGIBLE PROPOSERS

Eligible participants are institutional, commercial and industrial building owners and leasees who are New York State electricity distribution system customers of Central Hudson Gas & Electric Corporation, Consolidated Edison Company of New York, Inc., New York State Electric & Gas Corporation, Niagara Mohawk Power Corporation, Orange and Rockland Utilities, Inc. and Rochester Gas and Electric Corporation, who have utility data for at least six months and who pay into the System Benefits Charge fund. Applicants who received a NYSERDA incentive prior to December 24, 2001 for web-enabled advanced monitoring through the Institutional Energy Performance Contracting Assistance Program (PON 565-00), interval meters through the Peak Load Reduction Program (PON 577-00), metering through the Technical Assistance Program (PON 583-00) and (PON 605-01), and the Industrial and Building Controls and Sensors Program (PON 598-01) for specific facilities are not eligible to receive metering incentives under this program for the same facilities.

INCENTIVES AND MATCHING CONTRIBUTIONS

Applicants meeting the minimum requirements are eligible for an award. First-come, first-served incentive awards will cover 70 percent of the out-of-pocket expenses for web-enabled advanced monitoring (WEAM) for institutional applicants and 50 percent of the out-of-pocket expenses for commercial and industrial applicants. These eligible out-of-pocket expenses shall not exceed $1.00 per square foot of building area or $25,000, whichever is less. In-house expenses for salaries, etc. and capital costs of implementing energy-efficiency measures are not eligible. If the applicant is approved for an award they must submit a Task Work Order acceptable to NYSERDA to obtain a purchase order. Awards will be payable in two installments. After satisfactory completion of a live internet test of the monitoring system, 75% of the financial incentive will be paid for the initial reimbursement. After one year of data has been collected, the remaining 25% of the financial incentive will be paid for the final reimbursement.

A single building application can be submitted for a complex of buildings i.e. college/university campus, hospital, etc. provided the applicant is responsible for paying the utility bills for the buildings to be monitored.

Applicants may contract with a third party to develop, install and monitor the WEAM. A sample form contract is provided to assist applicants in negotiating terms with a contractor for web-related efforts (Appendix E).

REQUIREMENTS

• The WEAM system must be installed within one year of the award notice and NYSERDA must have access to the data for at least two years.
  
  
• Requests for final payment along with the required deliverables must be received by NYSERDA within fourteen (14) months from the date of the approval of the live internet test.
  
  
• Expenses for WEAM must be incurred between December 24, 2001 and fourteen (14) months from the date of the approval of the live internet test.
  
  
• An applicant is defined by their Federal Identification number.

III. APPLICATION REQUIREMENTS

Applicants must fill out the application form, Appendix A (Application Checklist), and Appendix B (Web-enabled advanced monitoring) in its entirely, leaving no blanks. The completed Application Checklist must be attached to the front of each copy of the Application. Application forms and the Application Checklist must contain an original signature. Where a specific item does not pertain to the item in question, please provide a brief explanation. For facilities with more than one building, aggregate all data for applicable buildings under consideration for a WEAM system into a single application form.

IV. AWARDS AND DELIVERABLES

Applications pertain to WEAM for the institutional, commercial and industrial markets. Awards will be provided to qualified applicants on a first-come, first-served basis for WEAM until funds are fully committed. Upon receipt of an application, NYSERDA will review it and determine whether the applicant qualifies for an incentive. If the applicant qualifies, NYSERDA will notify the applicant that they are eligible for an incentive and request that a Task Work Order for the WEAM be submitted. A sample Task Work Order is attached as Appendix C. After approval of the Task Work Order, NYSERDA will issue a Purchase Order and direct the applicant to install the web-enabled advanced monitoring system. A sample Purchase Order is included in Appendix D. The requirements of the WEAM system will be attached to the Purchase Order as Exhibit A.

In order to receive payment for the WEAM, the applicant will be required to deliver to NYSERDA a live test of the service, invoices for all eligible out-of-pocket expenses, and a letter requesting payment. Upon receipt and approval by NYSERDA of the WEAM deliverables and invoices, a check will be issued to the applicant representing 75% of either the award or the total cost of the WEAM system, whichever is less. The remaining 25% will be issued after, and be conditional upon, one year of operation. The final amount of the award will be based on the total eligible out-of-pocket expenses submitted to NYSERDA, but in no case shall the amount exceed the amount of the Purchase Order.

VI. GENERAL CONDITIONS

PROPRIETARY INFORMATION - Careful consideration should be given before confidential information is submitted to NYSERDA as part of your application. The applicant should determine whether the information is critical for evaluating an application or whether general, non-confidential information, may be adequate for review purposes. The New York State Freedom of Information Law, Public Officers law, Article 6, provides for public access to information NYSERDA possesses. Public Officers Law, Section 87(d) (2) provides for exceptions to disclosure for records or portions thereof that "are trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise." Information submitted to NYSERDA that the applicant wishes to have treated as proprietary, and confidential trade secret information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted. See Public Officers Law, Section 89(5) and the procedures set forth in 21 NYCRR Part 501.

MINORITY- AND WOMEN-OWNED BUSINESS POLICY - OMNIBUS PROCUREMENT ACT OF 1992 - It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned business enterprises, as bidders, subcontractors and suppliers on its procurement Agreements. Information on the availability of New York subcontractors and suppliers is available from:

New York State Department of Economic Development
Division For Small Business
30 S. Pearl St.
Albany, NY 12245

A directory of certified minority and women-owned business enterprises is available from:

New York State Department of Economic Development
Minority and Women's Business Development Division
30 S. Pearl St.
Albany, NY 12245

INCENTIVE AWARD - NYSERDA may make an award based on an initial application without discussion, or following limited discussion or negotiations. NYSERDA may request additional data, or material to support the application.

LIMITATION - This solicitation does not commit NYSERDA to award a contract, pay any costs incurred in preparing a proposal, or to procure or contract for services or supplies. NYSERDA reserves the right to accept or reject any or all Applications received, to negotiate with all qualified sources, or to cancel in part or in its entirety the solicitation when it is in NYSERDA's best interest.

DISCLOSURE REQUIREMENT - The proposer shall disclose any indictment for an alleged felony, or any conviction for a felony within the past five years, under the laws of the United States or any state or territory of the United States, and shall describe circumstances for each. When a proposer is an association, partnership, corporation, or other organization, this disclosure requirement includes the organization and its officers, partners, and directors or members of any similarly governing body. If an indictment or conviction should come to the attention of NYSERDA after the award of a contract, NYSERDA may exercise its stop-work right pending further investigation, or terminate the agreement; the contractor may be subject to penalties for violation of any law which may apply in the particular circumstances.

V. ATTACHMENTS

Appendix A: PON 619-01 Applicant Checklist
Appendix B: Application Form for PON 619-01
Appendix C: Sample Task Work Order Format
Appendix D: Sample Purchase Order and Exhibits:
   Exhibit A: Advanced Monitoring Program requirements
   Exhibit B: Standard Terms and Conditions for all NYSERDA Agreements
   Exhibit C: Prompt Payment Policy Statement
Appendix E: Sample Web-Related Contract Addendum

17 Columbia Circle, Albany, NY 12203-6399    Toll-Free: 1-866-NYSERDA or Local: 518-862-1090    Fax: 518-862-1091
New York City and Buffalo Regional Offices

© 2004 New York State Energy Research and Development Authority